When was the last time you received a handwritten note in the mail?
I received one just last week and it immediately grabbed my attention. Why? Because the sender took the time to carefully consider his words, put pen to paper, look up my address, buy a stamp and send it through the mail. That effort made his message far more impactful and memorable than any text or email could.
In our fast-paced world of emails, texts and instant messaging, sending something by “snail mail” feels almost antiquated. But when it comes to showing appreciation or offering encouragement, a handwritten note stands out. Imagine seeing your name on a hand-addressed envelope sitting in a pile of bills and junk mail—you’re going to open that one first.
Why Handwritten Notes Make an Impact
Not long ago, thank-you notes were customary after receiving a gift or being hosted for a meal. Today, with more casual social norms, taking the time to write a note is rare and that makes it powerful.
In the professional world, handwritten notes can:
- Help job candidates stand out after an interview
- Leave a lasting impression with prospective clients
- Strengthen trust and loyalty between leaders and their teams
One example: A retired EVP at FedEx told me that years later, many of his former employees told him they still had notes he had written to them pinned in their cubicles. Imagine the kind of impact and influence that leaves.
Why Don’e More People Write Notes?
For all the benefits, many people still don’t make it a habit. Common reasons include:
- Convenience: Typing feels faster
- Cost: Quality stationery may cost $1–$4 per card plus postage
- Forgetfulness: Many simply don’t think about it
But the impact far outweighs the small investment of time and money.
A Small Habit with a Big Return
Last year, I committed to writing one note every Friday—to thank someone, encourage a friend or recognize an achievement. The response was powerful. People often told me how much it meant to them. One 35-year-old even said my card was the first note of encouragement he had ever received.
Some leaders take this even further. One CEO I know keeps stationery in his bag at all times. He writes notes in between meetings, on flights and whenever he has a few spare minutes. For him, it’s not an occasional gesture—it’s a leadership habit.
And you don’t have to be a manager to put this into practice. Think about the people who shaped your life—teachers, coaches, mentors, bosses. They’ll never know the difference they made unless you tell them.
Everyday Opportunities to Appreciate Others
Handwritten notes don’t just belong in professional settings. You can brighten someone’s day by writing to people who often go unnoticed, such as:
- Your mail carrier
- Grocery store employees
- Maintenance or cleaning staff
- Security guards
Pair a short note with a small gift card and you’ll make an ordinary day extraordinary for someone who rarely gets recognized.
A Lasting Gift
Unlike a fleeting text, a note on paper becomes a permanent reminder of someone’s appreciation. I keep the notes I’ve received in the back of my desk drawer. On tough days, they serve as an instant encouragement boost.
Who Can You Write a Note to Today?
It only takes a few minutes, but the impact can last for years. Grab a pen, a card and start a small habit that makes a big difference—not only in the lives of others but in yours as well.
